A professional mover with vast experience in managing business inventory in a city like New York should handle office move and commercial transfers carefully. From the planning stage to restarting regular operations. Businesses are altering their operations as a result of the disruption caused by COVID, such as expanding their work-from-home alternatives or changing their locations entirely.
A professional mover with vast experience in managing commercial move inventory in a city like New York should help you manage the office. As well as commercial relocation to a new location or into storage.
Office moves differ significantly from residential moves in that they frequently involve a higher volume of inventory goods. Substantial furniture pieces like boardroom tables, confidential corporate records, and special moving time requirements to reduce downtime for the company.
Having this in mind, commercial migrations need the transportation of a variety of physical items. Stuff such as computers and printers. But they also require careful management of the company’s data, if it is not primarily in the cloud.
If you’re contemplating a move, we’ve put up a fast guide to the essential procedures to ensure a successful transition for your business and workers.
Establish Your Needs and Create a Timeline
To get your employees on board and make sure everyone can articulate their demands during the move, it’s critical to be clear about why you are moving. Regardless of whether your firm is contracting, expanding, or your lease has expired.
If necessary, your movers can have you relocated and set up in a single day. However, careful planning and open internal communications are necessary to guarantee that both your team and your business are affected as little as possible.
Your management group must specify:
- Organizational accountability for different relocation-related elements
- Controlling the flow of information
- Impacts of logistics on operations
- Communications among employees
To communicate with their team and organize regular updates, larger commercial businesses may need to form an internal Moving Committee made up of representatives from each division or department. These division contacts will make sure that each employee is in charge of packing their workstation, files, and personal belongings. Separately from the furniture and IT equipment.
Smaller businesses can hire a project manager to make sure everything is ready for travel and a quick setup at the other end.
Regardless of the size and needs of your company, project planning is essential to setting realistic deadlines, adhering to your budget, and informing personnel of changes. As well as successfully navigating operational adjustments like working from home arrangements during the transitional periods.
Make a List and Identify Any Related Tasks
Before asking for quotations from commercial movers, be clear about whether your budget covers the whole office move. Or only the transportation of your company’s products, or a combination of packing, relocating, and storage.
Take a close look at your inventory regardless of whether you’ve formed a Moving Committee or have a single project manager leading the operation. You can find any items that are not immediately obvious. And any specialized labor needed to disassemble machinery or repair offices by taking a physical tour of the area.
Take an inventory of everything there is, including:
- Computer and media hardware
- Phone systems, cabling, and WiFi
- Sensitive reports and documents
- Materials and tools, including machinery
- Personal belongings of each employee
- Screen dividers, desks, and chairs
Once your inventory has been determined, it should be organized into categories and sent to the moving committee so they may verify for any modifications or omissions. In the months before the migration, this Master Document should be constantly updated and reviewed.
Plan Your Route
So now it’s time to set the move’s deadlines now that all of its components, including new vendors for your movers, have been identified.
Once more, we advise creating a calendar-style timetable for every part of your relocation and distributing it to your moving committee for approval.
It ought to contain:
- Days of Packaging
- Days of Relocation
- The timeliness of staff communications
- Approval of a floor plan
- Installation of new furnishings or fit-out orders
Return to Expected Regular Operations
In weekly meetings, the Moving Committee can check on each of these items for updates. If you’re the only project manager, you can put electronic alerts in your calendar for the weeks preceding each deadline.
Once your overarching procedure is in place, it’s essential to start providing frequent, thorough employee updates.
Your marketing team should participate in the moving committee and develop its communication strategy. Including any publicity announcing the address move.
Obtain Estimates and Employ a Mover
Your moving day and timelines are now established, it’s time to compile a selection of seasoned movers, investigate their references, and request comprehensive quotations. Different movers don’t have the same dedication to client satisfaction, safety, compliance, knowledge, or experience.
Finding a mover who can handle the delivery of packing supplies, packing, crating, moving, and storage is ideal. This is because it beats dealing with different providers, each of whom has varying degrees of coordination skills.
Ask a mover questions about:
- The variety of services they provide and the partners they collaborate with, such as insurance
- Packing service methods
- References to former clients from the business world
- Training for employees and background checks
- COVID-related safety precautions
- Conditions for modifying your moving date
Your relocation hasn’t had much of an effect on your staff thus far. That will immediately alter once you begin packing. Maintain a deliberate and careful pace while you complete your packing timetable to minimize any disturbance to regular business activities.
Prioritizing the items to be packed is the key to successfully preparing for a commercial move. Having this in mind, start with the products that are used the least frequently daily and finish with the equipment that is most crucial to the relocation process. Confusion is the enemy of a stress-free relocation, and this rule holds for moves of all sizes.
So, a mover with experience in New York office moving, like Dream Moving, will collaborate with you on a packing timetable and supplies if you choose their packing service. Office move doesn’t have to be such a hassle.